New Hampshire employer tax information
About New Hampshire employer tax information
With Square, you can run payroll, pay your taxes and stay ahead of the compliance to focus on running your business. This guide is intended for your state taxes only. It’s important to note that laws vary by jurisdiction, and this guide does not attempt to address all jurisdictions or federal taxes — for example, counties or cities often have requirements that differ from federal and state law.
Before you begin
To sign up for Square Payroll in New Hampshire, you must provide a New Hampshire Employment Security (NHES) Employer Account Number.
New Hampshire payroll tax details
Square Payroll processes the following per the frequency for the listed state agencies.
New Hampshire Employment Security (NHES)
Unemployment Insurance Tax Payment: Filed quarterly
Employer Quarterly Tax Report: Filed quarterly
New Hire Report (NHES 0085): Filed per new employee
Make New Hampshire payroll tax payments
To make New Hampshire unemployment tax payments, you must be registered with the New Hampshire Employment Security (NHES) and have a New Hampshire Unemployment account number. If you do not have an account number, you can register for one on the NHES website. You can make tax payments online or by mail.
To pay online, access Webtax.
To pay by mail, write a check payable to the New Hampshire Employment Security. Write your New Hampshire unemployment account number in the memo and mail your your check to:
NH EMPLOYMENT SECURITY
ATTN: CASHIER
PO BOX 2058
CONCORD, NH 03302-2058
For more information, contact the NHES at 603-224-3311 or visit the NHES website.
Make unemployment insurance tax filings in New Hampshire
Unemployment insurance tax reports and payments are due by the last day of the month following the end of the calendar quarter (e.g., on April 30th for the first quarter):
To file online, use the New Hampshire Internet Unemployment Tax and Wage Report System. You’ll also be able to pay taxes via electronic funds transfer (EFT) on the site.
To file by paper, download the Employer Quarterly Tax Report and include the completed form with a check for any payments due. Reports filed by mail are considered filed as of the date they are placed in the mail (postmark date).
You must file quarterly returns even if no contributions are due. As long as you have an active unemployment insurance account, you must file reports every quarter by the due date. If you are liable for unemployment insurance taxes for any part of a calendar year, you are liable for the entire year and must file quarterly reports for the entire year.
If you believe your business no longer meets the qualifications for unemployment insurance tax, you must notify New Hampshire Employment Security. In such cases, you must continue to file quarterly contribution and wage reports until you are notified that your account has been made inactive. You will be subject to a penalty if you fail to file.
For more information on state unemployment taxes, contact New Hampshire Employment Security at 603-224-3311 or visit the New Hampshire Employment Security website.
Find your New Hampshire tax account numbers and rates
Visit the NHES website for instructions on obtaining an NHES Employer Account Number. After you fill out and mail in the required paperwork, NHES will send you a Determination of Liability notice in the mail containing your nine-digit (XXXXXXXXX) NHES Employer Account Number and your New Hampshire Net Tax Rate.
To contact NHES for general questions, call 603-228-4033.
If you’ve filed state payroll tax returns in the past, you can find your NHES Employer Account Number on any previously submitted quarterly tax filing. The NHES Employer Account Number is a nine-digit number.
For assistance, contact the NHES via phone at 603-228-4033 or 603-228-4034.
To update your NHES Employer Account Number within Square Payroll, you can do so from your Tax Info in your Square Dashboard.
You must provide your NH Unemployment Insurance (UI) Tax Rate when signing up for Square Payroll so we can accurately withhold this tax. Do not include the Administrative Contributions (AC) rate with your UI rate. This will be calculated separately.
If you are a new employer, you can locate your UI Tax Rate on the Determination of Liability notice mailed to you after you submit the required paperwork to obtain your NHES Number.
If you are an existing employer, you can locate your UI Tax Rate on the Tax Rate Determination form mailed to all employers by the NHES at the end of August. Our system will allow a zero rate if you are assigned one by the agency.
Contact the NHES by calling 603-228-4038.
You are responsible for ensuring that the Net Tax Rate Square Payroll has on file is up to date. Contact Square Support if you need to update your rate.