View team member timecard and scheduling reports
Who is this article for?About timecard and scheduling reports
Square Shifts provides access to timecards that help you manage your team members, including total hours worked, breaks, timecard notes, and labor cost. With these tools, you can view performance insights for your team.
Before you begin
Timecard and shift reports can only be downloaded from a computer and can’t be downloaded from the Square Team App.
Timecard reports include the following details:
Regular hours: Hours worked at a team member’s wage according to their job title.
Overtime hours: Defined by your state’s rules, overtime hours are typically paid at 1.5x the team member’s hourly wage.
Overtime alerts: Shifts that go into overtime and doubletime are flagged with the specific reason and marked in red. To adjust overtime settings, as well as find information on your state’s overtime rules, go to Shifts > Settings > Overtime in Square Dashboard.
Doubletime hours: Defined by your state’s rules, overtime hours are typically paid at 2x the team member’s hourly wage.
Paid hours: Total paid hours for the selected date range
Paid breaks: Total paid breaks based on your state’s rules and your break settings for the selected date range. Paid breaks will count toward overtime calculations.
Unpaid breaks: Total unpaid breaks based on your state’s rules and your break settings for the selected date range. Unpaid breaks do not count toward overtime.
Break violation alerts: If a team member’s break is too long or short, it will be marked red in your shift reports after two minutes following the violation. To adjust your break settings and find information on your state’s meal and rest period rules, go to Shifts > Settings > Breaks in Square Dashboard.
Total labor cost: Total labor cost for the selected date range.
Learn more about creating and managing timecards with Square.
View and export team member shifts
- Sign in to your Square Dashboard, then click Shifts > Workday.
- Locate and select the shift in question.
- You’ll see total hours worked in that shift, paid hours, breaks, notes, and labor cost.
- Sign in to your Square Dashboard, then click Shifts > Timecards.
- Adjust the date and location filters and select a team member’s name.
- Select a shift to view its details.
- Click Export Shifts to download a .CSV file of the report for that team member.
View and export a workday summary
When clocking out of a shared point of sale, team members have the option to print their workday summary, which includes clock in and out times, breaks, and total paid hours. To do so:
From the Checkout screen on your Square Point of Sale, tap Clock In/Out.
Enter your four digit personal passcode and tap End Shift.
Below the workday summary, select Print.
Note: While breaks are listed on the printed workday summary, they will not be displayed on the clock out screen.
View and export shift history
To view and export a team member’s timecard history, including notes:
Sign in to your Square Dashboard, then click Shifts > Timecards.
Adjust the date and location filters and select a team member's name.
Select a shift to view its details.
Click Export Shifts to download a .CSV file of the report.
View and export labor vs sales reports
With labor vs sales reporting you can compare your hourly labor costs to your net sales. This report helps optimize your staffing schedules to ensure that the right number of team members are scheduled for peak times. To view your labor vs sales report:
Sign in to your Square Dashboard, then click Reports > Labor vs sales.
Filter your report by day, week, month, team member, or location.
Click Export to download a .CSV file.
Note: Labor vs sales reporting requires a Square Shifts Plus subscription and your team members must have a wage assigned to their profile. Team members will need to clock in and out for a few days before there is data for the report. Shifts that were created prior to adding wage information to a team member will not populate retroactively.