In-App Summaries and Reports

Confirm and review your sales history, transactions details and reports directly from the Square app.

View Sales Reporting from the Square App

From the Square Point of Sale (POS) app, Register and Terminal, you can generate, print and email sales reports and choose which sales data your team has access to by granting them access to either detailed or limited sales reporting.

Detailed Sales Reporting: Allow team members to view aggregate sales data on a shared point of sale or your online Square Dashboard for only the past 90 days and restrict team members from seeing full historical data, comparison charts and trends over time.

Limited Sales Reporting: Allow team members to view aggregate sales data on a shared point of sale for only the past 90 days and restrict team members from seeing full historical data, comparison charts and trends over time. Limited sales reporting includes:

• Daily sales summary including non-cash tips

• Sales by payment type

• Top-selling items and categories

Detailed Sales Reporting

To view detailed sales reporting from your point of sale:

• From the navigation bar at the bottom of your screen, tap More.

• Tap Reports > Sales to see today’s sales activity or tap a preset range to view sales for that time period. To set a custom date range, tap the date at the top of the report on your phone or tap Compare on a tablet and set your filters. You’re able to filter by time of day, device and team member.

• Tap Done when finished.

Your report will generate and display a sales summary, payment method breakdown and, if applicable, the top items and categories sold. From the top items and top categories, you’ll be able to view modifiers and items, respectively.

To send a sales report, tap the share icon at the top-right corner. If you’re connected to a receipt printer and would like to print your report, tap Print.

To compare sales between periods of time:

• From the navigation bar at the bottom of your screen, tap More.

• Tap Reports > Sales > tap a preset date range to view sales for a single day, week, month, 3 months or year. Tap the date at the top-centre to filter by time of day, device and team member if you are subscribed to Advanced Access.

• Tap the arrow in the upper-right corner of the report > select which date range you’d like to compare sales against.

• A chart will generate a comparison of sales between the current range in blue and the previous date range in grey.

Note: You’re unable to compare sales reports for custom date ranges.

Limited Sales Reporting

To give your team access to basic sales reporting or restrict their access to detailed sales reporting, you’ll need to make sure you are using Advanced Access with Permissions.

To manage team member access to in-app reporting:

• Visit the Team section of your online Square Dashboard > Click Permissions.

• Click Create permission set or select an existing permission set to edit.

• Toggle on Reports, select View Sales Reporting.

• Choose either View Limited Sales Reporting or View Detailed Sales Reporting.

• Click Save.

Learn more about assigning permissions with Advanced Access.

View Gift Cards Reporting from the Square App

From the Square Point of Sale app, you can access an overview of purchased gift cards. If you’re using Advanced Access, you can choose which sales data your team has access to by granting them access to either detailed or limited sales reporting.

To access the overview:

• From the navigation bar, tap More.

• Tap Reports > Gift cards.

• By default, you can access an overview of gift card activations and redemptions in the last 30 days or outstanding gift cards from all time.

View Your Transaction History from the App

To view individual transaction details:

• From the navigation bar at the bottom of your screen, tap More.

• Tap Transactions.

• Tap individual payments to view transaction details. 

If the customer paid with a payment card, you’ll see the following:

• Payment card brand and last 4 digits

• Receipt number

• Date of the payment

• Tax

• Item(s) sold

• Notes

You can also search for individual transactions in your sales history by doing any of the following:

• Enter the last 4 digits of the payment card number

• Enter the receipt ID (located at the bottom of the receipt)

• Swipe or insert the payment card

Note: You can’t delete transactions from your payment history but you can issue refunds.

View Transfer Details from the App

• From the navigation bar at the bottom of your screen, tap More.

• Tap Balance.

• Tap Transfer Reports.