Sell With the Square for Retail App

Square for Retail Free or Square for Retail Plus can act as your full-stack front of house. By using either version of the Retail app, you can process sales and returns, apply discounts and issue digital or paper receipts.

To get started, visit Squareup.com/Retail and decide which plan works best for your business. Next, if you’re using an iPad or iPhone, download the Square for Retail app and log in with your email address and password or create a device code to sign in and start taking payments.

Note: If you’re downloading the Square for Retail app for the first time to your device, keep in mind you must be running iOS 15 or higher. Some features may be unavailable to sellers using Square for Retail Free. Learn more about the differences between Square for Retail Free and Square for Retail Plus.

Add Items to or Remove them from Your Basket

You can add items to your basket in several different ways with the Retail app – depending on your preferred workflow: through keyword search, drilling down through your item categories, scanning an item barcode or using your Favourites List.

Note: Baskets left open for longer than 180 days will be removed from your account.

Add Items Using Keyword Search

To search for an item:

1. Tap the search bar at the top of the app.

2. Type a keyword, UPC or SKU number for the item you’re searching for.

3. Next, just tap the item you would like to add to the basket > Add to Basket.

Add Items Using Category Navigation

Once you create item categories, you can navigate through item types by selecting the Category quick tile.

Note: The Category quick tile is not available on Square for Retail on Mobile at this time. You can still view and manage categories by tapping the three lines at the bottom of the app > Items > Categories.

Remove All Items from Your Basket

If you accidentally add an item to your basket, you can remove it at any time before the sale is complete.

Clear Entire Basket

1. Tap Actions on the top right, or the three dots when using Square for Retail on Mobile.

2. Tap Clear Basket

Remove Individual Items from Your Basket

1. Tap the item you wish to remove.

2. Tap Remove Item.

3. Confirm by tapping Confirm Remove From Basket.

Note: You can also remove an item by swiping your finger across the item from right to left and tapping Delete.

Adjust Items in Basket

When an item is added to your basket, you can add a note, change the quantity or adjust the price.

Add a Note to an Item

1. Tap the item from your basket view.

2. From the item details page, tap Add Note. Add any additional information in the notes field.

3. Tap Save.

Note: Notes will appear on your customer’s receipt and in your sales reports.

Change the Quantity of an Item in Your Basket

1. Tap the item from your basket view.

2. Adjust the quantity of the item using the -/+, or tap the number field.

3. Tap Save Changes.

Adjust the Price of an Item

1. Tap the item from your basket view.

2. Tap Adjust Price at the bottom of the item details page.

3. Enter the new price > Done. Once you’re all set, make sure to tap Save Changes.

If you want to return the item’s original price for the current transaction, just tap Reset Price.

Collect Tips

To give your customers the option to add a tip to their total, enable tipping from the device settings in your online Square Dashboard.

To enable tipping on an existing device:

1. Head to the Points of Sale section of your online Square Dashboard.

2. Click the device(s) you’d like to enable tipping on.

3. Toggle on Collect Tips.

4. Set your tipping preferences:

• Smart Tip Amounts: When Smart Tip Amounts is turned on, tipping works as follows:

• If a transaction is less than €10, the available tipping options are: No Tip, €1, €2 or €3.

• For a transaction of €10 or more, the available tipping options are: No Tip, 15%, 20% or 25%.

• Percentage Tip Amounts: Enabling percentage tip amounts allows you to set three custom amounts, which you can adjust at any time.

When you’re all set, click Save.

VAT

Once you’ve created taxes from your online Square Dashboard, you’ll be able to apply VAT or any other applicable tax to item sales. Taxes can be location-specific or applied across multiple locations.

Discounts

In order to add a discount to your basket, first make sure that you’ve created one from your online Square Dashboard or from the Items tab in your Retail app. You can also create automatic discounts for specific items and categories, seasonal specials or limited-time offers.

Add a Discount to a Sale

Once you’ve created discounts, you can add them to sales:

1. Tap the Discounts quick tile in the Square for Retail POS app.

2. Select a discount to add it to the basket.

3. Your basket will be updated with the discount amount applied on all of the items in your basket.

4. If the discount amount hasn’t been defined, you can tap the discount in your basket to edit it.

Add Discounts to Individual Items

1. Locate the item you would like to sell at a discount.

2. Swipe left.

3. Tap Apply Discount.

4. Select the discount to apply.

You can remove discounts from your basket by clearing the entire basket or by removing the discount individually from the basket.

Note: All discounts (basket or item level) are automatically defaulted to show on the item level on your customer’s printed and digital receipts, thus providing transparency to buyers on how much each item costs. Also, your cashiers can clearly see how much a returned item is worth, which speeds up the return process.

Edit Discount Settings

You can choose whether basket-level discounts appear as itemised or are simply totalled on your customer’s receipts. 

To do so from your online Square Dashboard:

1. Navigate to Account & Settings under Settings.

2. Click Business > Receipt.

3. Under Items and total, toggle ON Show total savings row when more than one discount is applied. Toggle OFF Show basket-level discounts on the item level to prevent itemised basket-level discounts from appearing on receipts.

Note: Item-level discounts will always be itemised on receipts.

Delivery Rate Profiles with the Square Retail POS App

With Square for Retail, you can create orders with delivery fulfilment and utilise Delivery Rate Profiles to automatically calculate delivery fees. You can set up and manage these profiles in your Square Dashboard, and they will automatically be applied in your Square Retail POS basket to save you time spent manually calculating fees for each order.

Note: To use Delivery Rate Profiles, your Square Retail POS app ​​must be updated to version 6.25 or later on iOS and Android devices. To apply a delivery rate profile with Square Retail POS, you must have the new checkout experience enabled. 

Process a Sale

Once your basket reflects the correct item quantity and amount, you’re ready to charge your customer.

To process a sale:

1. Tap the Charge button.

2. The payment screen will appear – select your customer’s payment method.

3. If your customer is paying with a card, swipe, insert or tap to process the sale. If your customer pays in cash, at the top of the screen, select the amount or tap Custom.

Note: If you’re using Cash Management, you can run a report at the end of your day to view your cash sales.

Adding or Editing a Custom Sale Amount

You can add a custom amount to your basket for items or services that aren’t in your current inventory.

Add a Custom Amount

1. Tap Actions, or the three dots on Square for Retail on Mobile.

2. Tap Add Custom Amount.

3. A custom amount is added to your basket. Key in the desired amount and tap Return.

Edit a Custom Amount

1. Tap the custom amount item in your basket that you’d like to edit.

2. Select Adjust Price and key in the desired amount > Done > Save Changes.

Saved Baskets

Let’s say you start adding items to a basket in the Retail app, but your customer wants to look at some more items in your shop before checking out. You can save the current basket to keep your queue moving until they’re ready to pay. When your customer returns, you can pick up right where you left off.

To get started:

1. If you have items added to your basket, tap Save Basket.

2. Enter the basket name or swipe your customer’s card to add their name – you can also add an additional note to help you and your employees locate a saved basket. When you add a customer to the basket, the basket name will default to the customer’s name.

3. Tap Save.

Once your customer is ready to check out, tap the Saved Baskets quick tile to view your saved basket list.

Note: If you override the item price and then save a basket, the item will revert to the default sale price. In order to charge your customer the adjusted price, you’ll need to manually update from the basket view before completing the transaction.

Manage Saved Baskets

Delete, merge or transfer basket ownership from one team member to another. You can quickly filter saved baskets by:

• Basket name

• Total

• Most recently saved

• Team member

To manage saved baskets:

1. Tap the Saved Baskets quick tile to pull up your current baskets.

2. After choosing a basket, select Edit.

3. If you select multiple baskets, in addition to the delete and transfer options, you’ll have the ability to merge saved baskets.

Bear in mind that merging multiple baskets means you’re choosing to transfer information from one basket to another. For example: If you have customers added to Basket A and Basket B, when you merge Basket A to Basket B, the name and information for Basket A will be overridden by Basket B – only the customer from Basket B will be included in the sale.

Learn more about managing customers from your basket.

Receipts

You can print, send digitally or reprint receipts from the Square for Retail app. You also have the option to print a gift receipt for purchases if you have a supported receipt printer connected.

Issue Receipt

Once the sale is complete, you’ll see the option to send your customer’s receipt via text message or email, as well as print a physical copy if you have a compatible printer connected. To return to your basket, tap New Sale on the top left.

Reprint from Activity

1. Tap Transactions.

2. Find the transaction to print a receipt or gift receipt.
   - Search by receipt number.
   - Search by full payment card number.
   - Scroll through activity feed.
   - Scan the barcode on printed receipts.

3. Tap the transaction > New Receipt.

4. Select the receipt method.

Note: A gift receipt cannot be emailed or sent as a text message, only printed.

Reprint from Customers

1. Tap the Customers quick tile, or use the search bar > Customers.

2. Find your customer by searching for their name.

3. Tap the customer’s name. Under Activity, review the customer’s purchase history. Once you find the original transaction, tap New Receipt.

4. Select the receipt method.

To learn more about selling with the Retail app, you may want to read about using Cash Management with Square for Retail.

Customer Management

Creating customers allows you to track transactions against a customer and record notes, as well as include customers in marketing campaigns.

Creating a Customer

1. Tap the lower-left three-dot icon.

2. Tap Create Customer.

3. Enter your customer’s information in the required fields.

4. Enter any additional information and tap Save.

Adding Customers to a Sale

When you add a customer to your basket, the completed sale will be recorded and stored in your Customer Directory. There are two ways to add a customer to your basket.

1. Tap the search bar, Add Customer or the Customers quick tile.

2. Tap the customer you’d like to add to the sale and from their profile tap Add to Sale.

Remove Only Your Customer from the Basket

To remove a your customer from a basket:

1. Tap the name of the customer you wish to remove.

2. Select Remove.

Learn more about using the Square for Retail POS app.